• What is a Certificate of Incumbency

A Certificate of Incumbency is issued by a business entity containing the names of all current directors of a company which is based there. In certain instances, it may also contain the names of the most important shareholders of the company.

The primary use of a Certificate of Incumbency is to verify the identity of an individual who has been performing legally binding transactions in the name of the company.

Certificates of Incumbency in Singapore

In Singapore, a Certificate of Incumbency may also be known as a company’s ACRA business profile. Every Singapore incorporated company has a Certificate of Incumbency automatically issued upon registration. It is the most common business document used for verification.

Certificate of Incumbency

This information includes:

  • The company’s current and former names (if the company has any former names),
  • Registration number,
  • Business activities,
  • Capital details,
  • Registered office address,
  • Incorporation date,
  • Auditor details,
  • Any charges which may have been incurred by the company,
  • Names and identification numbers of shareholders,
  • Address of shareholders
  • Current status of the company,
  • Date on which the company’s most recent annual filings were made,
  • Names and identification numbers of company’s corporate secretaries,
  • Names and identification numbers of managers, directors, and managing directors.
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When a Certificate of Incumbency Can Be Used

A non-exhaustive list of common occurences a Certificate of Incumbency is used:

  • During the opening of a Singapore corporate bank account.

  • May also be used for verification purposes with government authorities of countries other than Singapore. In such cases, the certificate will usually have to first be either legalized or notarized.
  • By third parties to conduct a background check opposite parties in a commercial transaction.
  • In applying for any additional licenses or permits required by the business.

Of course, before anyone can make use of or even possess a Certificate of Incumbency, a company will first have to be incorporated. If you would like to have a Singapore company of your own incorporated, we at Paul Hype Page & Co are able to make it so that such will be done. Our incorporation experts will work with you throughout the entire process of Singapore company incorporation. Should your company be in need of a nominee director, a company secretary, or both, we will also select a person who is suitable for each necessary role in order to fulfill the requirements specified by Singapore’s company laws.

Corporate Secretarial checker

FAQs

Where can I get professional advice for annual compliance?2020-12-16T10:38:57+08:00

You can engage with an expert from Paul Hype Page. Paul Hype Page is a Full Practicing Member of the institute of Certified Public Accountants of Singapore (ICPAS) and also registered as a Public Accounting Firm with Accounting and Corporate Regulatory Authority (ACRA). 

My company’s financial year is not 12 months, what should I do?2020-12-16T10:38:29+08:00

If your company has an unusual financial year period (52 weeks for example), you should notify ACRA. 

Who needs to register with ACRA?2020-12-16T10:38:41+08:00

Every business owner must register his/her business with ACRA as long as he/she is conducting any activity for profit continuously unless:

  • The business is conducted under one’s full name as reflected in NRIC.
  • The business is conducted under one or more partners using their full names as reflected in their NRICs.

An individual must be 18 years old to register a business with ACRA.  

What does ACRA stand for?2020-12-16T10:36:41+08:00

ACRA stands for Accounting and Corporate Regulatory Authority of Singapore. 

What is the information that I need to provide when I file the annual return?2020-11-17T17:18:13+08:00

You need to provide the following information when you file the annual return:

  • Company details
  • Shares
  • Financial Statements
  • Date of Annual General Meeting (if applicable)
Which companies are required to file an annual return with ACRA?2020-11-17T17:17:36+08:00

All companies that are incorporated in Singapore are required to file annual returns with ACRA as per the Companies Act. 

How many company officers needed to sign off on the documents submitted with the annual returns?2020-11-17T17:17:50+08:00

It depends on the size of your company. If your company has only 1 director, then this director is the only person who needs to acknowledge on documents submitted with the annual returns; if your company has more than 1 director, your company will need at least 2 directors to acknowledge on documents submitted with the annual returns 

What happens if I file the annual returns after the deadline?2020-11-17T17:18:23+08:00

Your company will be fined for S$300 late lodgement fee should you submit the annual returns after the deadline. 

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