The primary task of a company secretary is to assist in the general running of the company and ensure that the company’s directors and shareholders remain properly informed about all regulatory obligations. Company secretaries are also to lodge and file all legally necessary documents, arrange for director and shareholder meetings, and provide legal and administrative support to the board of directors or to prepare for meetings.
Company secretaries occasionally have to take on additional duties. These duties are usually dependent on the company secretary’s prior work experience and professional qualifications. They may include duties in fields as varied as human resource, finance, accounting, general administration, law, or general management, among others. These duties are generally specified in the company secretary’s employment contract.
Legal Requirements and Consequences
In Singapore, the criteria for being a company secretary depend on whether the company is a private limited company or a public company. If the company is a private limited company, the company secretary must be at least 18 years old and a Singaporean citizen, Singapore permanent resident, or holder of an Employment Pass, EntrePass, or S Pass. If the company is a public company, the company secretary must either have appropriate training as a lawyer or accountant or be a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA), Association of International Accountants (Singapore Branch), or Institute of Company Accountants, Singapore. These required qualifications are specified in Section 171 (1AA) of the Companies Act.