Singapore Company Incorporation with Paul Hype Page
Company Registration at Paul Hype Page Singapore

According to Singapore’s Companies Act, every Singapore company is required to hire a company secretary to perform company secretarial services. Company secretaries are extremely important people in any Singapore company.

All companies in Singapore are required to appoint a company secretary within 6 months from the date of incorporation. This requirement is set in the Companies Act.

As your appointed nominee company secretary, we are responsible for you. We manage the duties of Company Secretary, while you manage your business.

Annual General Meetings (AGM)

  • Coordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes; and ensuring that correct procedures are followed.

General Meetings

  • Originate and obtain internal and external agreement to all documentation for circulation to shareholders
  • Coordinating the administration and attending meetings, taking minute details
  • Ensuring that correct procedures are followed

General Compliance

  • Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies’ Act.

Statutory Returns

Updating ACRA on:

  • Any changes in the director(s) of a company or particulars relating to director(s)
  • Changes to a directors name or residential address
  • Removal from office in accordance with the Act or constitution
  • Disqualification from holding office
  • Annual return
  • Change of company name
  • Adoption, Alteration and Revocation of constitution
  • Issue of shares
  • Any other changes that requires updating with ACRA

Report and Accounts

  • Coordinating the publication and distribution of the company’s annual report and accounts
  • Interim statement in consultation with the company’s internal and external advisers
  • In particular preparing the directors’ report

Share Registration

  • Maintaining the company’s register of members;
  • Dealing with transfers
  • Other matters affecting shareholdings
  • Dealing with queries and requests from shareholders

Shareholder Communication

  • Communicating with the shareholders (i.e. through circulars)
  • Payment of dividends and interest;
  • Issuing documentation regarding rights issues and capitalisation issues;
  • General shareholder relations;
  • Relations with institutional shareholders and their investment protection committees

Shareholder Monitoring

  • Monitoring movements on the register of members. This helps to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders. The company secretary will also make inquiries of members as to beneficial ownership of holdings.
Want to Start business in Singapore
Want to Start business in Singapore

Share and Capital Issues, Transfers and Restructuring

  • Implement changes in the structure of the company’s share and loan capital and devising.
  • Implement and administer directors’ and employees’ share participation schemes.

Company Seal

  • Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert & Reminders

  • We will remind and alert clients on deadlines for filing and other compliance work.

The Singapore Companies Act mandates that every Singapore incorporated company is required to appoint at least one local company secretary. This person is responsible for the company to handle ongoing statutory compliance matters.

Corporate compliance in Singapore is a complex legal requirement (must have) for all Singapore registered companies. The Accounting and Corporate Regulatory Authority in Singapore governs the reporting/statutory obligations of companies and its officers.

Paul Hype Page company secretarial team helps your company fulfill the statutory obligations in an efficient manner.

Maintenance of the statutory books

Company secretarial services comprise the maintenance of the statutory books of the company.

The statutory books of a company are made up of the statutory registers. We can assist you with the maintenance of the statutory books of your company. We also provide assistance with your statutory compliance requirements with different service packages depending on your needs:

  • Minutes and resolutions;
  • Articles of association;
  • Company incorporations
  • Provision of nominee director and nominee company secretary
  • Branch and representative office registrations
  • Registered office/correspondence address
  • Annual compliance and maintenance of statutory registers
  • Directors’ services contracts;
  • Directors’ indemnities;
  • Contracts relating to purchase of own shares;
  • Documents relating to redemption or purchase of own shares out of capital by private company;

Yearly compliance matters and procedures

Businesses are constantly placed with ever-increasing day-to-day administrative burden. They face various regulatory as well as reporting requirements, and at times, that could be very challenging. They are definitely not exempt from making mistakes due to inability to meet certain restrictions and obligations.

Paul Hype Page & Co. acts as a corporate secretarial agent for your company. We will assist your company in its yearly compliance matters and procedures, as well as non-routine corporate matters like:

  • Attending as well as recording and minutes of the shareholders and board meetings and notification
  • Preparing shareholders resolutions and board resolutions
  • Updates and advise the company on its compliance with the rules of the Companies Act
  • Advises the requirement mandated by the respective Exchanges 
  • Filing of audited accounts and annual returns for every financial year end
  • Extensible Business Reporting Language (XBRL) online filing
  • Maintaining private, public-listed and public companies’ statutory records
  • Changing of share capital structure
  • Transferring & issuing of shares
  • Prepare relevant resolutions for change of member, directors, company secretaries and auditors
  • Prepare relevant resolutions for change of registered company addresses
  • Transferring & issuing of shares
  • Bank accounts opening, changing of bank signatories and coordination with local banks
  • Changing of company name
  • Modifying the Memorandum and Articles of  Association
  • Make searches for company’s accounting history
  • Other administration work (purchasing of relevant certificates of the company from time to time etc)
  • Developing draft agreements, regulated terms & policy for your organisation

Chinese version : 新加坡公司秘书服务

Benefits of Hiring Us for Your Outsourced Corporate Secretarial Services

As entrepreneurs, you need to know that the central business decisions are correctly implemented. They must be in compliance with local entities, laws and procedures. For this, a coordinated approach is very crucial.

At Paul Hype Page & Co, our skilled and qualified staff will ensure your business complies with the local laws and entities. We will also ensure that your company very best on secretarial and governance services by offering our assistance on:

  1. No fuss approach.  We provide your business various secretarial solutions. We give you the opportunity to exploit your company’s resources to their optimal potential.
  2. Worry Free by knowing your business will comply with all reporting and regulatory requirements
  3. Hands-on experience of an international legal practice; understanding of regulatory and legal frameworks from inside out
  4. Flexibility in fee structure and rates that fits your requirements
  5. Full access to vital documents and details, 24/7
  6. A single dedicated project manager
  7. Instant access to company information via dedicated portal system

At Paul Hype Page & Co, our skilled and qualified staff will ensure your business complies with local laws and entities. We ensure that your company receives the very best on secretarial and governance services.

If you are starting a business in Singapore , Paul Hype Page & Co. will act as the named Company Secretary. One of our qualified secretaries will act as the named secretary for your company.

Company Secretary Service FAQs

What are the penalties if you don’t comply with corporate obligations?2020-06-22T12:20:24+08:00

If you don’t comply with corporate obligations, you might have to face financial penalties. In extreme cases, your company could get struck off. You (as a director) or your directors could also face prosecution. Any breach of the Singapore Companies Act, Chapter 50 can result in the penalties mentioned above. Therefore, it is in your best interest to make sure that these matters are being looked after in a timely manner.

Must the Company Secretary a local resident of Singapore?2020-11-13T09:16:45+08:00

Yes, the company secretary must be a local resident of Singapore. 

Who can be a company secretary?2020-11-13T09:16:57+08:00

Any individual can be a company secretary. The only exception is no undischarged bankrupt can become the company secretary. Also, the company secretary cannot be served as the company auditor at the same time. 

What does ‘company secretary’ mean?2020-11-13T09:17:10+08:00

company secretary is usually appointed by a director or director of a company. His primary duty is to take on some of the directors’ responsibilities and to reduce their workload. They can prove to be useful in ways such as maintaining and filing statutory registers and company records. Assisting the directors when needed is also the job of the Singapore company secretary. 

2021-01-26T17:23:02+08:00December 16, 2014|4 Comments

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4 Comments

  1. Nolan Bradbury June 29, 2016 at 11:02 am - Reply

    Hi there
    I have a local company setup here in Singapore as an expat and am currently unwhelmed by my secretarial service (and registered address) provider.
    Can you please email over your rates and list of inclusions for this service? Also and other information relating to standard additional costs (e.g. allotment of shares etc). I’m looking for someone who’s interest is looking after their client by being proactive with information pertaining to ACRA compliance where necessary and quick to turnaround on email communication(same day).
    Thanks in advance.
    Nolan

    • Paul Hype Page July 5, 2016 at 4:12 am - Reply

      Dear Nolan,

      We will be happy to offer our assistance. Our price list is very transparent on our website and we provide the full set of Corporate Secretary services that allows you to meet all your business compliance needs at one stop.

      Will email you with more details
      Paul

  2. Clara June 29, 2016 at 3:06 am - Reply

    Hi!
    I am Clara . We’re an e-procurement portal which helps to connect buyers to vendors. Right now, we have a buyer who is looking for professional corporate secretary services to handle AGM, ad hoc director movement, change in paid up capital, change in shareholdings, change in share amounts / ratios.

    Thank you.

    Best Regards,
    Clara
    ThunderQuote

    • Paul Hype Page July 5, 2016 at 4:17 am - Reply

      Dear Clara,

      We provide a full Scope of Secretarial services in Singapore.
      Let Our corporate specialist assist your company to Stay Compliance with Company Act & Clear any Confusion on Annual Returns and filing.

      Paul

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