- Attending as well as recording and minutes of the shareholders and board meetings and notification
- Preparing shareholders resolutions and board resolutions
- Updates and advise the company on its compliance with the rules of the Companies Act
- Advises the requirement mandated by the respective Exchanges
- Filing of audited accounts and annual returns for every financial year end
- Extensible Business Reporting Language (XBRL) online filing
- Maintaining private, public-listed and public companies’ statutory records
- Changing of share capital structure
- Transferring & issuing of shares
- Prepare relevant resolutions for change of member, directors, company secretaries and auditors
- Prepare relevant resolutions for change of registered company addresses
- Transferring & issuing of shares
- Bank accounts opening, changing of bank signatories and coordination with local banks
- Changing of company name
- Modifying the Memorandum and Articles of Association
- Make searches for company’s accounting history
- Other administration work (purchasing of relevant certificates of the company from time to time etc)
- Developing draft agreements, regulated terms & policy for your organisation
Benefits of Hiring Us for Your Outsourced Corporate Secretarial Services
As entrepreneurs, you need to know that the central business decisions are correctly implemented. They must be in compliance with local entities, laws and procedures. For this, a coordinated approach is very crucial.
At Paul Hype Page & Co, our skilled and qualified staff will ensure your business complies with the local laws and entities. We will also ensure that your company very best on secretarial and governance services by offering our assistance on:
- No fuss approach. We provide your business various secretarial solutions. We give you the opportunity to exploit your company’s resources to their optimal potential.
- Worry Free by knowing your business will comply with all reporting and regulatory requirements
- Hands-on experience of an international legal practice; understanding of regulatory and legal frameworks from inside out
- Flexibility in fee structure and rates that fits your requirements
- Full access to vital documents and details, 24/7
- A single dedicated project manager
- Instant access to company information via dedicated portal system
What are the common questions on Company Secretary Service?
All companies registered in Singapore must assume a complex legal requirement of corporate compliance. In Singapore, the Accounting and Corporate Regulatory Authority oversees the reporting of statutory obligations being upheld by companies and their officers. If this happens, companies and their officers will be held responsible until they can fulfil their obligations. However, there are still many questions which may come up. We have a compiled a list of Frequently Asked Question for you. We have also provided comprehensive answers and solutions to these questions/problems.
What is the meaning of the term ‘company secretary’?
A company secretary is usually appointed by a director or directors of a company. His primary duty is to take on some of the directors’ responsibilities, and to reduce their workload. They can prove to be useful in ways such as maintaining and filing statutory registers and company records. Assisting the directors when needed is also the job of the Singapore company secretary.
Who can be a company secretary?
There are no formal qualifications are required for secretaries of private companies. This means that any individual or company can be a company secretary. The only thing to keep in mind regarding this area is that no undischarged bankrupt can become the secretary. A company secretary can also not be the company auditor.
What different kinds of services does a company secretary provide?
Company secretary services involve assisting the company with ongoing statutory company matters. The various kinds of company secretary services offered throughout the world, and especially in Singapore include:
- Completing/filing and submission of the annual return within a given deadline. This is usually at least once within every 12 months
- Maintaining the register of directors and shareholders
- Filing directors’ reports,
- Filing financial statements
- Filing auditor reports
- Safekeeping all legal documents
- Reporting any significant company changes to companies house
- Arranging any meetings of the directors and shareholders, including first board meeting and annual general meeting. This includes ensuring effective management and minute keeping of such meetings
- Maintaining the register of members and debenture holders
- Issuing share certificates
- Recording transfers of shares
- Filing of changes with corporate regulatory body
- Attending to daily secretarial matters of the company such as affixation of common seal and providing company biz profile records.
- Reminding the directors/owners of the various statutory compliance dates
Some other special engagements that highly skilled company secretaries might provide are:
- Conversion of entities. For example, you can have your private limited company be converted into a limited liability partnership
- Share buy-back and share capital reduction
- Conversion of shares into stocks
- Issuance and redemption of preference shares
- Amendments to Memorandum and Articles of Association
The directors are still legally responsible for the lawful administration of the company. They are also responsible for preparing and filing reports of return lies with them. Company secretary are hired only if the directors wish to give some of these responsibilities to them for a fee.
Does a Singapore Company have to employ a Company Secretary?
Each company in Singapore must appoint a company secretary, who is a local resident of Singapore.
What are the penalties if you don’t comply with corporate obligations?
If you don’t comply with corporate obligations, you might have to face financial penalties. In extreme cases, your company could get struck off. You (as a director) or your directors could also face prosecution. Any breach of the Singapore Companies Act, Chapter 50 can result in the penalties mentioned above. Therefore, it is in your best interest to make sure that these matters are being looked after in a timely manner.