Should I wait for COVID-19 to subside and apply for a new EP instead?
The application will be treated as a fresh application where MOM will consider again all the key factors as well as evaluate them against the current eligibility criteria.
These documents make or break your application
The documents/info needed for the first submission are:
Latest passport copy
Latest Company ACRA bizfile
Candidate latest email address as well as SG mobile number
Latest education information (if any)
Latest membership information (if any)
Advise: Is there a need for Job Advertisement for the Singapore Employment Pass renewal?
By right, the Company does not have to post a job advertisement.
However, after review, there are some cases where MOM still wishes to see the employing Company efforts in hiring local. Hence, posting a job advertisement may be served as supporting document to MOM as proof that the Company has indeed fulfil the criteria needed.
Over the past months, even though a Company has been well established in Singapore for more than 2 years, MOM will still be likely to request supporting documents to ensure the Company is still well equipped to continue hiring a foreign employee via work pass and the candidate of choice is still well deserving of the position offered.
Paul Hype Page has a group of EP experts that can advise you on what are the documents MOM will likely request and guide you on how to well prepare these documents based on MOM guidelines.
Some of the documents include:
1. Candidate latest 3 months payslips and personal bank statements
The rationale to request this document is to ensure the Company is paying the foreign worker salary as per what is stated in IPA letter
MOM will check if the Company has transferred the EP holder salary from the Company bank account to the EP holder personal bank account monthly
Supporting needed are candidate payslips, candidate personal bank account highlighting the salary received, Company bank statement highlighting salary paid to EP holder
2. Candidate latest Notice of Assessment from IRAS
The rationale to request this document is to ensure that the EP holder has played her part in declaring her personal income tax with IRAS and pay the tax payable accordingly
The amount declared should be the monthly salary stated in IPA for the next 12 months
EG: Salary declared in IPA is SGD$ 6,000. Salary declared with IRAS should be SGD$ 72,000 (SGD$ 6,000 x 12 months)
3. Employing Company latest Notice of Assessment from IRAS
The rationale to request this document is to ensure that the employing Company has done their part in submitting its annual tax filing to IRAS
The Notice of Assessment can be retrieved via MyTax Portal
4. Employing Company photo and tenancy agreement
The rationale to request this document is to ensure that the Company have a physical office in Singapore for its to continue operating
Even though the current pandemic situation calls for most employers to work remotely, renting a physical office brings confidence to MOM that the Company will continue being in Singapore in the long run
Renting an office space is also acceptable
5. Proof of Employing Company ongoing business
The rationale to have this document is to justify to MOM the Company’s ability to remain the EP applicant and whether there is a business reason to remain the EP applicant.
The supporting needed are corporate bank account, invoices issued as well as proof of payment made within Company bank statement, financial statement, and provision of tax calculated and contracts secured / Letter of Intent (LOI)
These documents are crucial as they are one of the key factors for the EP renewal to be approved
Timeline and process for EP renewal
Steps to apply Singapore Employment Pass renewal:
Day 1 to 2: Retrieve Singapore Employment Pass renewal application draft and furnish to client for update and confirmation (2 days)
Day 3 to 4: Once amend the information (if any), check & submit Employment Pass renewal (By Authorised Paul Hype Page EP agent) (2 days)
Day 5 to 30:Upon submission of the Singapore Employment Pass renewal application, the standard timeline for MOM to assess the renewal application is 1 to 3 weeks. They will reply with the outcome of the application or if additional supporting documents are needed
Note: MOM will only give 2 weeks for candidate to submit the additional documents requested. Hence, we highly advise for candidate to prepare the potential supporting needed once we have put in the application to save time
Day 31 to 60: If additional documents are requested, MOM will require a further 1 to 3 weeks to assess the additional documents submitted. Some cases might take up to 6 weeks for them to verify the information given.
Day 60: Approval application – In-Principle Approval (IPA) /Medical check-up (if required) and Card issuance (at Paul Hype Page & Co office)
What do I do once my Singapore Employment Pass renewal application is approved?
Step 1: The card issuance will be done electronically via our in-house employment agency. We will need to submit the declaration form as well as medical check-up form (if any). To ensure the candidate is physically present in Singapore, proof of picture taken with the local newspaper showing current date is needed.
The IPA letter valid for the next three months from the date of approval.
Step 2: If medical examination is needed, it can be conducted in the applicant’s home country through an established clinic or hospital or in Singapore. Most clinics in Singapore can provide a medical examination and report within one or two working days.
Medical examination must be done before the card issuance is submitted online.
Step 3: Once candidate is in Singapore for card issuance, we will need the documents/info below:
Latest passport copy (if changes occur)
Candidate latest email address
Candidate latest SG mobile number
Candidate latest SG residential address
Advise: What should I do if I am unable to return to Singapore due to border restriction on time for the card issuance?
We may assist to put in a request to MOM to extend the validity of the In-Principal Approval (IPA) letter once. An extension of two (2) months will be given from the initial date. However, it is subject for approval by MOM.
Once the IPA is extended, but the pass holders are still unable to return to Singapore for the card issuance, the passes will be cancelled and once border restriction is ease, the employing Company will need to put in a new application again.
Step 4: Once our agent has submitted the card issuance online, we will then furnish the candidate a notification letter which will grant the candidate to stay and continue working in Singapore. The notification letter will also indicate if candidate may re-use her existing work pass and check the updated information via SGWorkPass app or if they need to re-issue their card. We will assist to book an appointment if candidate needs to re-issue their work pass with Employment Pass centre.