Additional Documents Required for Employment Pass Renewal
Over the past months, even though the company has been well established in Singapore for more than 2 years, MOM will still likely to request for supporting documents to ensure the company is still well equipped to continue hiring foreign employees via EP and the candidate of choice is still well deserving of the position.
Some of these documents include:
1. Candidate’s latest 3 months payslips and personal bank statements
To ensure the company is paying the foreign worker salary as per what is stated in the IPA letter
MOM will check if the company has transferred the EP holder’s salary from the company bank account to the EP holder’s personal bank account monthly
Supporting needed are candidate payslips, candidate personal bank account highlighting the salary received, Company bank statement highlighting salary paid to EP holder
2. Candidate’s latest Notice of Assessment from IRAS
This is to ensure that the EP holder has played their part in declaring their personal income tax with IRAS and paid the tax payable accordingly
The amount declared should be the monthly salary stated in IPA for the next 12 months
3. Employing Company latest Notice of Assessment from IRAS
To ensure that the employing company has done their part in submitting its annual tax filing to IRAS
The Notice of Assessment can be retrieved via MyTax Portal
4. Employing Company photo and tenancy agreement
To ensure that the company has a physical office in Singapore for it to continue operating
Renting a physical office brings confidence to MOM that the company will continue being in Singapore in the long run, rather than remote working arrangements
5. Proof of Employing Company ongoing business (Important!)
To justify to MOM the Company’s ability to continue employing the EP applicant and whether there is a business reason to keep the EP applicant with the Company.
The supporting proof needed are corporate bank account, invoices issued as well as proof of payment made within company bank statement, financial statement, and provision of tax calculated and contracts secured / Letter of Intent (LOI)
Timeline and process for EP renewal
Steps to apply Singapore Employment Pass renewal:
Day 1 to 2: Retrieve Singapore Employment Pass renewal application draft and furnish it to client for update and confirmation (2 days)
Day 3 to 4: Once amend the information (if any), check & submit Employment Pass renewal (By Authorised Paul Hype Page EP agent) (2 days)
Day 5 to 30: Upon submission of the Singapore Employment Pass renewal application, the standard timeline for MOM to assess the renewal application is 1 to 3 weeks. They will reply with the outcome of the application or if additional supporting documents are needed
Note: MOM will only give 2 weeks for candidate to submit the additional documents requested. Hence, we highly advise for candidate to prepare the potential support needed once we have put in the application to save time
Day 31 to 60: If additional documents are requested, MOM will require a further 1 to 3 weeks to assess the additional documents submitted. Some cases might take up to 6 weeks for them to verify the information given.
Day 60: Approval application – In-Principle Approval (IPA) /Medical check-up (if required) and Card issuance (at Paul Hype Page & Co office)
What do I do once my Singapore Employment Pass renewal application is approved?
Step 1: The card issuance will be done electronically via our in-house employment agency. We will need to submit the declaration and medical check-up form (if any) to ensure the candidate is physically present in Singapore. Also, a proof of picture with the local newspaper showing the current date.
The IPA letter is valid for three months starting from the approval date.
Step 2: If medical examination is needed, it can be conducted in the applicant’s home country through an established clinic or hospital or in Singapore. Most clinics in Singapore can provide a medical examination and report within one or two working days.
Medical examination must be done before the card issuance is submitted online.
Step 3: Once candidate is in Singapore for card issuance, we will need the documents/info below:
Latest passport copy (if changes occur)
Latest SG residential address
Advise: What should I do if I am unable to return to Singapore due to border restrictions on time for the card issuance?
We may assist in requesting MOM to extend the validity of the In-Principal Approval (IPA) letter once. An extension of two (2) months will be given from the initial date. However, it is subject to approval by MOM.
If the IPA has been extended, but the pass holders are still unable to return to Singapore for the card issuance, the passes will be cancelled. Once border restriction is eased, the employing company will need to put in a new application again.
Step 4: Once our agent has submitted the card issuance online, we will then furnish the candidate a notification letter which will grant the candidate to stay and continue working in Singapore. The notification letter will also indicate if the candidate may re-use their existing work pass and check the updated information via the SGWorkPass app or if they need to re-issue their card. We will assist in booking an appointment if the candidate needs to re-issue their work pass with the Employment Pass centre.