What are the transfer pricing documentations needed in Singapore?
Transfer pricing documentation refers to records prepared and kept by taxpayers to prove that the pricing of their transactions with related parties adheres to the arm’s length principle. Transfer pricing documentation in Singapore must adhere to the Income Tax (Transfer Pricing Documentation) Rules 2018 (to be referred to as “the Rules”), which came into operation on 23 February 2018.
Starting from the 2019 year of assessment (YA), Singapore taxpayers who have met certain conditions will be required to prepare transfer pricing documentation, as is mentioned in Section 34F of the Income Tax Act.
However, a taxpayer who has met these conditions but also has one or more exemptions for specified transactions is not required to do so. Nevertheless, the IRAS recommends that all taxpayers prepare the documentation because it would help them better manage their transfer pricing risks.
The following taxpayers must prepare transfer pricing documentation:
Those who have derived more than S$10 million in gross revenue from their trade or business over the basis period concerned, and
Those who had been required to prepare transfer pricing documentation for the basis period immediately before the basis period concerned.
The information to be prepared in the documentation must include:
An overview of the businesses of the group in which the taxpayer is a member which is relevant to its Singapore business operations, and
The taxpayer’s business and its transactions with related parties, including transfer pricing analysis and functional analysis. This documentation must be completed by the filing due date of the tax return.
Although taxpayers are not required to submit the transfer pricing documentation when they file their tax returns, they are still required to submit their transfer pricing documentation within 30 days of the IRAS’ request. Taxpayers must retain the documentation for a period of at least five years from the end of the basis period in which the transaction took place.
According to Singapore’s latest transfer pricing guidelines, all taxpayers ought to update their transfer pricing documentation whenever there are material changes to the operating conditions that affect their transfer pricing or functional analyses.
The IRAS also recommends that taxpayers also update their transfer pricing documentation at least once every three years, even if there are no impactful material changes. The guidelines add that taxpayers must review and refresh their transfer pricing documentation once a year. Therefore, taxpayers are to prepare a documentation for each basis period.
However, to reduce taxpayers’ compliance burden, the IRAS allows taxpayers to use the transfer pricing documentation that they have previously prepared to support the transfer price if the past documentation is a qualifying transfer pricing documentation.
A qualifying transfer pricing documentation is one that has been prepared in one or two preceding years and fulfils the following conditions:
The transaction documented in the past documentation is the same type as the transaction in the current year;
The transaction documented in the past documentation is undertaken with the same related parties;
The past documentation was prepared in accordance with the requirements under the Rules, properly dated and prepared in English; and
Information contained in the past documentation on the following matters remain relevant in the current year:
- The commercial or financial relations between the taxpayers and their related parties;
- The conditions made or imposed between the taxpayers and their related parties;
- Conditions made or imposed between the taxpayers and their related parties; and
- The arm’s length conditions within the meaning of Section 34D, including comparability with the conditions or circumstances observed between independent parties.
Paul Hype Page & Co offers several tax planning services, including preparing and updating transfer pricing documentation. We will do everything in our power to keep your tax documents up to date and accurate.
Penalties for Violation of Transfer Pricing in Singapore
Although transfer pricing is not inherently illegal or abusive, it can be manipulated in such a way as to be so. To combat such manipulation, also known as transfer mispricing, Singapore recently introduced penalties for violating transfer pricing documentation requirements.
For example, a fine of up to S$10,000, an increase from the previous maximum fine of S$1,000, will be imposed with effect from YA 2019 against those who commit any of the following offenses:
Failure to prepare or maintain transfer pricing documentation based on the requirements under Section 34F of the Income Tax Act,
Failure to prepare transfer pricing documentation by the time of making of the tax return, failure to return transfer pricing documentation for a five-year period following the end of the basis period of the covered transaction,
Failure to submit transfer pricing documentation within 30 days of a request by the IRAS, or providing any documentation or information that the taxpayer knows to be false or misleading.
A taxpayer who commits any of the offenses mentioned may be viewed as errant and non-compliant by the IRAS and other authorities. This taxpayer would also be at a heightened risk of being affected by any transfer pricing adjustments made by the IRAS and could even be turned down for mutual agreement procedures and advanced pricing applications with the IRAS.
We at Paul Hype Page & Co do not want any of the above to happen to you regarding your Singapore transfer pricing documentation. We will use what expertise and knowledge we have to ensure that you do not fall afoul of any laws or commit any violations.
Transfer Pricing Consultation Program Offered by IRAS
IRAS has also set up a transfer pricing consultation (TPC) program. Its objectives are to ensure that taxpayers comply with existing transfer pricing guidelines and identify areas in which the IRAS may be able to advise taxpayers on good practices regarding transfer pricing.
The IRAS uses this program to review and audit the transfer pricing methods and documentation of selected taxpayers. There are several risk indicators which the IRAS uses to identify which taxpayers to select for the program. These risk indicators are:
The value of related-party transactions;
The performance of the business over time; and
The likelihood that taxable profits may have been understated because of inappropriate transfer pricing.
There are also certain circumstances which the IRAS considers to be high-risk with regard to transfer pricing. Some of these circumstances include:
transactions with cross-border related parties that are of large value when compared to the taxpayer’s other transactions,
operating results that appear to be out of line with businesses in comparable circumstances,
transactions with related parties subject to a more favorable tax treatment, and
indications of any sort that transactions made are likely to be subject to a transfer pricing audit by the relevant tax authorities.
The IRAS may also request information from taxpayers for the purposes of risk assessment. The TPC Process is as follows:
The TPC process begins with IRAS’ arranging for a first meeting at the taxpayer’s premises. IRAS will also request that the taxpayer submit information and documentation to be discussed at the meeting. During the first TPC meeting, the taxpayer’s representatives will present an overview of the taxpayer’s business model and explain its transaction flows, methods of pricing related-party transactions, and any relevant supporting documentation.
IRAS will then interview key personnel and review the transfer pricing documentation. This step must be taken for the IRAS to better understand the taxpayer’s business operations and transfer pricing.
After the first meeting ends, IRAS will request for more information or documents concerning issues which it considers necessary to be brought up in any subsequent meetings.
Later, IRAS will use all the information it has gathered from the taxpayer and use it to assess the adequacy of the taxpayer’s transfer pricing documentation. IRAS will also identify transfer pricing issues to be discusses with the taxpayer.
Once the TPC is complete, IRAS will send a letter to the taxpayer which will evaluate the appropriateness of the taxpayer’s transfer pricing methods and the adequacy of the taxpayer’s transfer pricing documentation. In the same letter, IRAS may also make suggestions about ways to improve the taxpayer’s transfer pricing documentation or transfer pricing method.
4 Singapore Transfer Pricing Adjustments By Taxpayers
In some cases, taxpayers may opt to initiate adjustments on their own and file amended claims. There are four types of adjustments that may be made by taxpayers.
- Year-end adjustmentsare adjustments made to taxpayers’ actual results at the year-end closing of their accounts to arrive at what, in the taxpayers’ opinions, are the arm’s length prices for related-party transactions as described in their transfer pricing analyses and policies. After the adjustments are made, taxpayers report the arm’s length results although they differ from the actual results.
- Compensating adjustmentsare related to advance pricing arrangement (APA) agreements with IRAS. If a taxpayer has entered into an APA agreement with IRAS, the agreement will specify the arm’s length prices. However, occasionally the taxpayer’s actual results will differ from the arm’s length prices in the APA agreements. If such a scenario were to occur, the taxpayer ought to make compensating adjustments to match the terms in the APA agreements to arrive at the agreed arm’s length prices. The taxpayer is to report the adjusted arm’s length results, not the actual results.
- Self-initiated retrospective adjustments are, as their name suggests, made of the taxpayer’s own volition. Changes in circumstances may compel a taxpayer to review past transfer prices related to transactions with related parties. Following such reviews, the taxpayer may decide to retrospectively adjust arm’s length prices either upwards or downwards. Among the reasons that taxpayers might review past transfer prices include:
- Reflecting revisions in transfer pricing analyses;
- Accounting for the arm’s length charge for a transaction which they had previously overlooked;
- Complying with a group global transfer pricing policy which had not previously been taken into account; or
- Avoiding potential transfer pricing adjustments by a tax authority
- Corresponding adjustmentsarising from transfer pricing adjustments by tax authorities have to do with double taxation. Double taxation occurs when the same profits are taxed twice because of the effects of a foreign tax authority’s transfer pricing audit and the application of arm’s length prices. However, IRAS attempts to mitigate this problem by reducing the taxpayer’s profit. This reduction is referred to as a corresponding adjustment.
As mentioned, transfer pricing is an issue of great importance in international taxation. Thus, transfer pricing anywhere, including in Singapore, has an effect on other countries, especially those which Singapore has a DTA with. Transfer pricing also impacts the amount of tax an individual or company pays.
We at Paul Hype Page & Co provide many different taxation services. We are able to help ease your tax burden by offering tax planning and advice services. Our consultants can also give you information and assistance regarding changes to any tax laws or policies.