3 Payroll Mistakes To Avoid At All Costs

Being a business owner, one of the first things you learn is how to pay your employees. Your employees empower business profitability, and in return, you pay them a salary or hourly wage for their contribution.

Effective payroll in Singapore requires making sure your employees receive their correct payment on time, and in compliance with Singapore employment law. However, without the proper tools and resources, payroll errors and mistakes can cost employees and your company time and money.

Learn More: What are the Different Elements in Payroll Management

So, to meet your employees’ expectations and avoid any payroll mistakes, here are some errors you should look out for.

Inability to accurately update employee details

Employee details are the most important factor in processing payroll in Singapore that should be accurately tabulated at all times. A wrong account number or an un-updated change in the benefits of your employee can result in mistakes that are time-consuming to rectify. This in turn can also frustrate and demotivate your employees.

For example, if your employee who is holding an Employment Pass has changed their status to Permanent Resident, this information should be immediately updated as this would affect their CPF deductions and contributions. Similarly, contract or part-time employees, employee benefits, leave entitlements, benefits and others have to be accurately updated in a timely manner in the database.

Irregular/delayed salary payment schedule

Paying your employees’ salaries on time is essential as it keeps up productivity and morale in your business. When you miss the salary payment dates, you’ll receive complaints and possibly legal warnings from your employees, especially when their livelihood depends on a regular paycheck.

Timely CPF payment is also important to avoid any non-compliance penalties which will incur additional costs to your company. Delayed payments can also affect your employees’ expense plans and GIRO arrangements. Frequent irregular salary payment schedules can significantly impact your company’s finances and erode employee trust.

Compromising employees’ personal and confidential information

When it comes to your employees’ personal and financial information, security is definitely a serious concern. Never share or disclose this information to anyone outside the payroll team, HR department, or upper management. It is extremely crucial to maintain this confidentiality and handle your employees’ payroll in a safe and secure manner. If this information is compromised, your employees may become victims of identity theft and other crimes.

Outsource your payroll function to reduce the chances of mistakes

Fortunately, a proper payroll management system from a trusted service provider can prevent these mistakes. This system often automates time tracking, electronic submissions, and cloud-based document storage, reducing physical errors. A payroll system can also track and calculate work-hour records for hourly employees.

Additionally, outsourcing your Singapore payroll services to a team of experts can help you avoid penalties and mistakes. These professionals must keep informed about complex employment regulations, data and compliance requirements, and tax legislation. By outsourcing, you can also ensure accurate recordkeeping and data management. Moreover, secure and reliable web services often host payroll management systems, reducing the threat of identity theft.

So, if you would like to avoid these common payroll mistakes and other complications and complexities of payroll in Singapore, then outsourcing your Singapore payroll management to a service provider is what you should do! At Paul Hype Page & Co, our payroll management systems are one of the best when it comes to hassle-free processes. Do speak to our experts to know more today.