Corporate Secretary Requirements Singapore

The Singapore Companies Act mandates that every Singapore incorporated company is required to appoint at least one local company secretary. The company secretary will handle ongoing statutory compliance matters. This is a requirement by the Accounting and Corporate Regulatory Authority [ACRA] Singapore. A registered company in Singapore must appoint one within 6 months of incorporation. While Paul Hype Page & Co can act as the named Company Secretary for your company to comply with the Companies Act. One of our qualified secretary will act as the named secretary for the company.

A Singapore company secretary will be responsible for assisting the directors with their workload. Company secretary service includes a range of duties aimed at assisting the directors and shareholders of the company. This is part of their corporate secretarial service duties. The company secretary ensure the company in Singapore complies with the legal requirements needed. They will oversee the filing of annual returns, the register of members, share transfers, board resolutions and share certificates.

List of Duties

• Director’s Resolutions in Writing pertaining to matters such as opening bank accounts, registered office, interim dividend, loan facility, etc
• Annual General Meeting including application for extension to hold the Annual General Meeting of the company
• Maintain the minute book of the AGM meeting
• Submission of statutory returns with the Registry of Companies
• Updating of statutory records
• Monitoring the filing deadlines of the statutory returns with ACRA
• Attending to auditors
• General corporate secretarial consultation
• Change of company name
• Change of principal activities
• Change of articles of the MAA
• Filing of Financial report in XBRL format with ACRA

For all official documents, a company seal must be used for certification.

Frequent Asked Question

1) Is company secretary a necessary requirement for both public and private companies? What should be his/her required professional qualification?

Answer:

Section 171 of the Companies Act requires a company to appoint a company secretary. The office of secretary shall not be left vacant for more than 6 months at any one time. Private limited companies need not appoint a professionally qualified secretary. However a secretary must still be appointed. Only public companies must appoint a professionally qualified secretary.

Examples of professionally qualified secretaries are lawyers, accountants and chartered secretaries.

2) Can anyone else, other than the Company Director or Secretary, apply for striking-off of the company?

Answer:

The directors or company secretary are the rightful persons to apply for striking off since they are the company officers.